We gather and use certain information about individuals in order to administer memberships to Southern Forest Arts, provide services to our members and to enable certain functions on our website. We also collect information to better understand how visitors use the website and to present timely, relevant information to them.
What kinds of personal information does Southern Forest Arts collect?
The kinds of personal information that we collect and hold about you will depend on the circumstances of collection, including whether we collect the information from you as a member or prospective member of GalleriesWest, a service provider or a sponsor, or in some other capacity.
For example, we collect the following information:
- Relevant personal details required for membership such as name, address, email, and qualifications.
- Website usage data relating to visitors to our website
How does Southern Forest Arts use personal information?
Collecting your personal information helps us understand what you are looking from Southern Forest Arts, and enables us to deliver improved services.
We may use personal information for a range of purposes including:
(a) To administer activities of Southern Forest Arts, and its membership.
(b) To improve the services we provide.
(c) To contact our members in response to a specific enquiry.
(d) To send communications to our members and sponsors.
(e) To customise the website for visitors to our website.
(f) To manage our relationships with our sponsors.
When does Southern Forest Arts disclose personal information to third parties?
In administering the activities of Southern Forest Arts, we may sometimes need to disclose personal information to third parties.
These include, where appropriate:
- financial institutions for payment processing;
- Southern Forest Arts’ service providers, including:
- information technology service providers;
- external business advisors (such as auditors and lawyers); and
- Southern Forest Arts' event and conference sponsors in connection with the administration of events and conferences.
Unless we have your permission or the law requires us to, we will not sell or disclose your personal information to third parties other than for administration or other purposes connected with Southern Forest Arts' work. Being a not for profit organisation, such other purposes connected with the Southern Forest Arts' work may include the provision of our delegate lists to our sponsors and/or the publication of delegate lists in event programmes.
We may use your personal information to contact you with news and information about our events and activities.
You can let us know at any time if you no longer wish to receive these communications, by contacting us using our contact details above. Your consent will be deemed if you do not opt out when we offer you the opportunity to do so, and will remain current until you advise us otherwise.
WHAT IS A COOKIE?
A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website. Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.
- Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
- Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
- Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.
To recognise when you return to our website. We may show your relevant content, or provide functionality you used previously.
Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.
Controlling information about you
We take reasonable steps to ensure that the personal information we collect, use and disclose is accurate, complete and up to date. You can help us by letting us know about any changes to your details.
You can verify, update and delete the membership information we hold for you by logging in to the website and going to your account. If you would like to access or correct any other personal information we hold about you, please contact us and we will generally provide you with access to your personal information.
We take reasonable steps to ensure we hold your information securely, including by implementing appropriate physical and electronic security safeguards. The website uses HTTPS encryption to protect the transmission of data between your web browser and our server. However, no data transmission over the Internet can be guaranteed as totally secure. Accordingly, Southern Forest Arts cannot ensure the security of any information you transmit to or from the website, and you do so at your own risk.
Links from our site
Our website contains links to other websites. Please note that we have no control of websites outside the www.southernforestarts.com.au domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy. Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.
The information on this website, including all design, text, images, white papers, press releases, and other information, is protected under Australian copyright laws and is owned by Southern Forest Arts or is used under license from the copyright owner. The information may not be copied, downloaded, reproduced, re-posted, transmitted, displayed, distributed, rented, sublicensed, altered, stored for subsequent use, or otherwise used in whole or in part in any manner without our prior written consent, except to the extent that such use is authorised under Australian copyright laws.
Southern Forest Arts’ logos, trademarks, service marks, and images used on this site are the property of GalleriesWest, and may not be used without permission from us and then only with proper acknowledgment. Please Contact Us email@example.com for permission.
While we attempt to ensure that only accurate information is presented on this website, we assume no responsibility for, and make no representations with respect to, the accuracy of any information presented here. Therefore, all materials and information are presented “AS IS,” and we expressly disclaim any implied or expressed warranties of merchantability, fitness for a particular purpose, or non-infringement of intellectual property relating to such material. In no event, are Southern Forest Arts liable for any damages whatsoever arising from or related to your access to, or use of, our Website or the information or material presented herein.
Changes to this policy
We may amend this policy from time to time at our discretion. Amended versions will be posted on our website at www.southernforestarts.com.au
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.